Terms of Participation

Terms

Contest

By entering this contest (the "Contest"), the participant is indicating his/her agreement to be bound by the following terms and conditions of participation (hereinafter the “Terms”):

1. Organizer

The Sopra Steria Forest competition (hereinafter the "Contest") is organised by Sopra Steria Benelux SA with registered office at Avenue Fraiteur 15-23, 1050 Bruxelles Belgium, and registered with the Crossroad Bank for Enterprises under number 0474.817.275, and by Ordina Belgium N.V., with registered office at Culliganlaan 3B 501, 1831 Machelen  and registered with the Crossroad Bank for Enterprises under number 0428.364.866, and Ordina Nederland B.V.  Ringwade 1 3439 LM NIEUWEGEIN (Nederland), registered under kvk number: 30086514.

Hereinafter all together referred to as the "Organizer".

2. Participants – eligibility criteria

The Contest aims to promote and raise awareness regarding the Sopra Steria forest and sustainability and to inspire others in creating a sustainable mindset. The contest will run from the 8th of May 2024 until the 5th of June 2024, online via several different social media platforms.

Any individual meeting the eligibility criteria (hereinafter referred to as a "Participant") can take part. The Organizer reserves the right to exclude any Participant on valid grounds.

These individual eligibility criteria are:

  • Submitting the eco-friendly initiative following the registration process, in which it is mandatory to submit a photo/video;
  • Being 18 years old or older;
  • having agreed to the provisions of this form;
  • not being an employee or collaborator of the Organizer.

 3. The Contest

3.1. Purpose: To create awareness for the Sopra Steria Forest and to inspire others in creating a sustainable mindset.

3.2. Duration: The contest will take place between the 8th of May and the 5th of June 2024and will be run via various social media channels.

3.3. Participation: The participation in the contest will be facilitated via Instagram, Facebook and LinkedIn by submitting a photo/video and a short description in the comments or via Instagram by sending a direct message.

3.4. Registration process: Participants can enter the contest through various social media platforms of Sopra Steria, Ordina where the Organizer will post the Contest requirements. Depending on the platform, participants will need to follow a different entry process. Participants are bound by the Terms and Conditions of the social media platforms they use for this contest. Each Participant may only enter through one platform:

3.4.1. Registration and evaluation process via LinkedIn and Facebook

  1. Participants will be instructed in the caption to fill out the form via the link, where they also share their eco-friendly initiative. Through this form, the Terms of Participation can be read. 
  2. Completion of this form confirms participation and agreement to the Terms of Participation
  3. After the deadline for entering the contest has passed, the Organizer will review all submitted initiatives and select the one that has the most inspiring and impactful initiative
  4. If the participant wins, they will be contacted by Sopra Steria.
  5. If the participant does not win, they will not be contacted.

3.4.2. Registration and evaluation process via Instagram

  1. Participants will be instructed in the caption to fill out the form via the link in bio, where they also share their eco-friendly initiative. Through this form, the Terms of Participation can be read. 
  2. Completion of this form confirms participation and agreement to the Terms of Participation
  3. After the deadline for entering the contest has passed, the Organizer will review all submitted initiatives and select the one that has the most inspiring and impactful initiative
  4. If the participant wins, they will be contacted by Sopra Steria.
  5. If the participant does not win, they will not be contacted.


The Organizer reserves the right to select the winner of the contest at its sole discretion, and this decision is final with no opportunity for appeal.

4. Mandatory Participation in Promotional Campaign

By participating in this Contest, you acknowledge and agree that if you are selected as the winner of the Contest, you will be required to participate in promotional activities related to this Campaign, as set out herein.

These promotional activities include but are not limited to:

  • As the chosen winner of the Contest, you will be awarded a two-night stay in a treehouse for four people at Holiday Park Warredal, located in Maaseik, Belgium, selected by the Organizer. Refunds are not available, and no cash alternative will be provided under any circumstances.  
  • The overnight stay will be taken in a low season period (January until April, October and November)
  • The winner agrees to take sufficient photos and videos of their eco-initiative and sharing a picture along with information about themselves on either Instagram or LinkedIn (or on both, if the winner is active on both of these social media platforms).
  • The name and pictures of the winner will be posted on the social media platforms and/or website of the Organizer.
  • The winner will be required to participate in an interview, elaborating on and showcasing their eco-friendly initiative. This interview will be featured on all the Organizer's social media accounts and/or website. Additionally, photos of the winner and, if applicable, their initiative will be taken and shared on the Organizer's social media platforms and/or website.

These materials, including photographs, videos, and any other content created during the Contest, and during the interview with the winner, may be used in the Organizer's internal and external communications across various channels, including but not limited to print, social media, the company website, and other marketing materials, at no charge for a period of ten years.

This use in any case includes, reproduction, distribution, publication, (public) display (with or without editing), storage, (public) projection and other forms of exploitation of the material to the extent compatible with the purpose.

 

5. Data Consent

By participating in this Contest, as Participants you consent to the collection and processing of your personal data by Sopra Steria Benelux SA, Ordina Belgium, and Ordina Netherlands for the following purposes:

  • Administration of the Contest: Participants' personal data will be used to manage and administer the Contest, including verifying eligibility, determining winners, and awarding prizes.
  • Promotional Activities: Participants' personal data may also be used for promotional activities related to the Contest, including, but not limited to, featuring the names of winners on the Organizer's website, social media channels, and other promotional materials.
  • Consent for Future Contact: In addition to participating in the Contest, Participants may choose to consent to future contact for other purposes. By checking the consent box, Participants agree to allow the Organizer to contact them for the following purposes:
  • Marketing information: Participants may receive updates and information about Sopra Steria and Ordina.
  • Future Campaigns: Participants may be contacted about future promotional campaigns and contests.

Participants can choose to withdraw their consent for future contact at any time by following the unsubscribe instructions in any communication they receive. Please note that if you withdraw your consent on or prior to the 5th of June2024 (end date of the Contest), you will automatically be withdrawn from the Contest.

Retention Period: Participants' personal data will be retained for the shorter of (i) the duration necessary to fulfil the purposes outlined above and in accordance with the Privacy Policy of Sopra Steria Benelux SA or (ii) the maximum duration allowed under applicable law.

Data Subject Rights: Participants' rights as data subjects are defined in accordance with the General Data Protection Regulation (GDPR) and are outlined in the Privacy Policy of Sopra Steria Benelux SA. These rights include, but are not limited to:

  • The right to withdraw consent for data processing.
  • The right to access their personal data.
  • The right to rectify inaccurate or incomplete personal data.
  • The right to request the erasure of personal data.
  • The right to restrict or object to the processing of personal data.

Please refer to Sopra Steria's Privacy Policy for detailed information regarding your rights and how to exercise your rights.

6. Agreement

Participants are required to acknowledge their acceptance of the Terms. This acknowledgment will be included in the Contest entry form as checkboxes. By checking these boxes, Participants confirm their agreement to this document.

7. Prize

As the selected winner of the Contest, you will receive two nights in a treehouse for four persons, located in holidaypark Warredal, Maaseik, Belgium selected by the Organizer. The overnight stay will be taken in a low season period period (January until April, October and November).

8. Liability


The Organizer reserves the right to cancel the Contest at any time without liability. The Organizer shall not be held liable for any losses, damages, expenses, or injuries (whether direct, indirect, incidental, punitive, or consequential) arising from participation in the Contest, regardless of the cause. The Organizer disclaims all responsibility in case the Contest is cancelled due to unforeseen circumstances.

9. Applicable Law and Jurisdiction

The Terms are subject to Belgian law. Any disputes arising under or in connection with the Terms shall be exclusively resolved by the French-speaking courts of Brussels, Belgium.